| In any organisation, contract reviews are a critical task. Legal teams are typically responsible for ensuring that every contract is accurate, compliant, and signed on time. Yet, the traditional review process often leads to delays, errors, and legal risks. This is where workflow automation can make all the difference. By implementing automated systems that handle contract approvals, version control, and digital signatures, legal teams can significantly accelerate and manage the contract lifecycle. In this blog post, we’ll dive into how workflow automation improves accuracy and reduces legal risk, while also highlighting how our Contract Management System—built on Microsoft’s Power Platform—can transform your contract review process. How Workflow Automation Can Help Streamline Contract Reviews Automation eliminates many of the manual tasks that cause delays and errors, allowing legal teams to focus on higher-value work. Here’s how automating your contract review process can help: 1. Automated Approvals and Routing Instead of manually forwarding contracts between team members for review, automated workflows can be set up to route contracts to the right stakeholders at the right time. With tools like Power Automate, legal teams can define a structured approval process that ensures contracts move seamlessly from drafting to final approval. For example: Contracts are automatically routed to senior legal officers for review after initial drafting. Upon approval, the contract is sent to relevant stakeholders for sign-off. Workflow reminders can be configured to notify team members of pending actions, ensuring that contracts do not get held up unnecessarily. 2. Version Control and Document Management Using platforms like SharePoint, automated workflows can enforce strict version control, ensuring that legal teams always work with the most up-to-date documents. Additionally, all changes and approvals are logged, creating a clear audit trail for each contract. This helps with: Accurate Tracking: Ensure that only the latest version of the contract is being reviewed and that any edits are properly documented. Audit Trail: Maintain a detailed log of who reviewed or approved the contract, providing transparency and accountability. 3. Seamless Integration with Digital Signatures Once contracts are approved, collecting signatures manually can cause delays. With automation, you can integrate digital signature platforms like DocuSign or Adobe Sign, allowing contracts to be sent out for signature automatically once they’ve been approved. Key benefits include: Faster Execution: Signatories can review and sign contracts digitally from any location, reducing the time to finalise agreements. Improved Compliance: Digital signatures are legally binding and provide a clear audit trail of when and where the contract was signed. 4. Reduced Human Error Automating repetitive tasks such as data entry and contract routing reduces the chances of manual mistakes. By using pre-built templates and workflows, legal teams can ensure that contracts are always reviewed and signed in accordance with the company’s policies. 5. Automated Notifications and Deadlines One of the key benefits of automation is the ability to set deadlines and automated notifications. This ensures that stakeholders are always informed when they need to take action, reducing the risk of missed deadlines. For example: Receive alerts when a contract is due for renewal or approval. Automatically notify team members when their signature is required, keeping the process moving smoothly. Benefits of Workflow Automation for Legal Teams 1. Increased Accuracy Automation minimises the risk of human error by enforcing structured workflows, ensuring that all contracts are processed consistently and thoroughly reviewed. 2. Faster Turnaround Times By automating repetitive tasks, legal teams can reduce approval times, resulting in faster contract execution. This allows businesses to close deals faster and operate more efficiently. 3. Improved Compliance With features like version control, digital signatures, and audit trails, automation helps ensure that your contracts remain compliant with legal and regulatory requirements. 4. Minimised Legal Risk By standardising the review and approval process and reducing the risk of human error, legal teams can avoid the costly consequences of contract mistakes or non-compliance. Introducing Our Contract Management System If you’re ready to streamline your contract review process, our Contract Management System is the perfect solution for your legal team. Built on Microsoft’s Power Platform, our system automates contract reviews, approvals, and signatures—integrating seamlessly with digital signature platforms like DocuSign and Adobe Sign. With our Contract Management System, you can: Automate approval workflows for faster contract execution. Track contract versions and changes with complete transparency. Collect digital signatures from stakeholders securely and quickly. Reduce legal risks by ensuring accuracy and compliance throughout the process. All within your organisation’s platform. Ready to Transform Your Contract Review Process? Take control of your contract management with our Contract Management System. Contact us today to schedule a demo or discuss how we can tailor the system to meet your specific needs. Don’t wait until a manual error leads to costly consequences—let us help you streamline your contract workflows and reduce legal risk. Contact us to schedule a demo or discuss your needs! |
